FAST Document Management

F.A.S.T. is OpenRDA’s File Archive Storage Tool for electronically archiving system generated reports and other documents. This low cost solution for improving document storage and workflow provides the necessary tools for scanning, indexing, storing, retrieving, and managing valuable documents. FAST reduces redundant procedures such as indexing and filing. FAST increases office space while decreasing overhead costs by removing large bulky filing cabinets.  FAST increases document storage capabilities while reducing the need to print.


FAST's “AutoMagical” feature will automatically archive system-generated reports. As an added feature for OpenRDA users, FAST can associate archived documents with transactions. For example, archive system generated payroll checks and direct deposit transmittals right into the individual Employee  and Job Pay files. Archive vendor invoices right into the Vendor Invoice Masters. This saves valuable time in the event a payroll check, direct deposit transmittal, or invoice requires retrieval.

Password-protect your sensitive documents and restrict access to only authorized users. Couple FAST with the valuable OpenRDA Backup Service to safeguard your data and source documents in an off-site secure location.

Features:

  • Long-Term Value
  • Smooth Integration with Existing Applications/Modules
  • Document Access Restricted to Authorized Users
  • Automatically Archive Reports Requiring Flag Setting
  • Fast, User Friendly Document Search and Retrieval
  • Decreased Cost and Increased Productivity
  • Search and Retrieve from Individual Workstations
  • Increased Organization
  • Central Location Storage
  • Technical Support
  • Reduce Storage Space Costs
  • End-User Documentation Comprehensive Training
  • Long-Term Document Preservation
  • Integrated with OpenXPERT and MBGUI
  • Eliminate Document Loss
  • Email Payroll Deposit Transmittals to Employees

 

Example Reports to Archive:

  • Payroll Tax Reports
  • Payroll Deduction Reports
  • Personnel Demographic Report
  • Monthly Payroll Processing Reports
  • W2s
  • Trial Balance
  • Audit Trails
  • 1099s
  • Posting Reports
  • Distribution Reports
  • Fixed Asset Reports
  • Leave Reports
  • Payroll Deposit Transmittals
  • Budget Preparation Reports

 

Example Source Documents to Archive:

  • Birth Certificates
  • Driver's Licenses
  • Certifications
  • Passports
  • GED
  • I-9
  • Social Security Card
  • Purchase Orders
  • Invoices
  • Bank Statements
  • Resumes
  • Employment Applications